Choral Performance Assessment/State Festival Manual (4)

(REVISED SUMMER, 2014)

FAQ

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What type of groups may enter cpa/festival? What's the miniimum score a group can make at region and qualify for state?
What are the criteria for performing out-of-class at state festival? Can I perform at CPA for comments only?
How long does a group have to perform on stage? How many judges are there?
What music must be provided adjudicators? How many songs must my groups perform?
What are the A Cappella requirements? Does any of my program have to come from a required list?
How do I get a title approved for my list requirement selection? What type of literature should I choose for CPA?
How many CPA's must pass before I can repeat a title? When can I program a title that was an all region or state piece?
Does my CPA program have to be memorized? Does my group have to sight read at CPA?
What kind of intervals, meters, etc. can I expect to find in the sight reading music? How does the physical process of sight reading take place at CPA?
Do my groups have to sight read at state festival? How are composite ratings determined?
How are the Division ratings (I, II, III, etc.) defined? Can I use recorded accompaniments at CPA?
Is it OK to sing a little onstage just to hear the acoustics? What are the penalties for rule violations?
What does it take to earn a Sweepstakes Trophy? What are the rules to determine Best in Class?
What are the requirements to be an adjudicator? What instructions must be given to judges prior to CPA?

SECTION 4.1. - ORGANIZATION 

  1. All Choral Performance Assessments (CPA) and the state festival sponsored by the ArkCDA shall be governed by the board of directors of the ArkCDA.
  2. A school may temporarily change regions for CPA purposes with the consent of the two regions involved, the one they wish to leave, and the one they wish to enter. Loss of instructional time shall not be a consideration for changing regions for CPA.
  3. An individual student may not be a participant in more than four performing groups from his or her school.
  4. A member school may enter solos, ensembles, and large groups, under the following definitions;
    • solos, duets, trios
    • small ensembles (4-11 singers)
    • large ensembles (12 - 18 singers)
    • medium choruses (19-35 singers
    • large choruses (36 or more singers).
  5. The CPA chairman shall be notified at the earliest possible moment, should an entrant be unable to perform, or of any reason that might delay the entrant.
  6. To be eligible for participation in the state festival, ensembles and choruses must receive a minimum composite rating of Division IIR at their region CPA.
    • No group may participate in more than one region CPA to qualify for the state festival.
    • Since state festival is an optional event, no substitutions will be made for eligible schools which fail to enter.
  7. The CPA chair shall provide for the recording of the performances of all large groups.
  8. As far as possible groups should be scheduled by classification at CPA.
    • At State Festival schools will be scheduled in the following classification groups;
      • 5A
      • 1A, 2A, 4A
      • 3A, 6A
      • 7A (Summer 2012)
    • Classification groups will rotate Tuesday, Wednesday, Thursday, Friday each year.
    • Solo & Small Ensembles (all classifications) will be scheduled on Saturday.
    • Schools must perform on the day assigned for their classification.

SECTION 4.2. - ENTRY RULES

  1. Entries submitted by individual or private teachers will not be accepted.
  2. Entrants to the state festival must be certified by the region chairman as having met the ratings requirements of eligibility at the region CPA.
  3. Groups must be registered online (Entry forms must be sent to the CPA chairman) at least three weeks prior to the first day of the CPA (and must be filled out in their entirety).
      • Directors should notify the CPA chairman of any unusual circumstances which might delay their entry.
      • No student or group will be considered entered in the CPA until this rule is fulfilled.
  4. Entries submitted past the deadline date will require the payment of double fees.
  5. At the region level, performing groups may enter CPAs for comments only, without receiving division ratings.

SECTION 4.3. - PERFORMING GROUPS

1. The following entry classifications are permitted at Region CPA and State Festival;

    • Choruses (19 or more singers)
      • male chorus
      • female chorus
      • mixed chorus
    • Large Ensembles (12-18 singers)
      • male large ensemble
      • female large ensemble
      • mixed large ensemble
    • Small Ensembles (4-11 singers)
      • male small ensemble
      • female small ensemble
      • mixed small ensemble
    • Duets and Trio's
      • male
      • female
      • mixed
    • Solo's
      • Boys High, Medium, Low
      • Girls High, Medium, Low

2. No student shall be allowed to enter as a participant in more than two ensembles in any given CPA.

3. Performance Times

    • Each group in the CPA shall have a maximum allotted performance time of fifteen minutes including getting on and off the stage. (Summer 2012)
    • Soloists, duets and trios shall have a maximum allotted performance time of seven minutes including getting on and off the stage.
      • Solos, duets, and trios are not eligible for entry at the state festival.
    • Equal time shall be given in the warm up room as given in the performance area.

4. Number of Adjudicators/Adjudicator Scores

    • All groups will perform for three adjudicators. (Summer 2012)
    • Barbershop, Sweet Adeline, and Show Choirs may perform for one judge at the region level.
    • Entrants to the State Solo and Small Ensemble Festival will perform for one adjudicator.
    • Directors shall furnish each adjudicator with one conductor’s score, with measures numbered, of each selection to be performed.
    • Notes or other forms of communication may not be attached to the adjudicators' music.
    • Music submitted for adjudicator scores must be in compliance with all U. S. Copyright laws.
      • Where photocopies are submitted it is the directors’ responsibility to provide documentation on each score that the copies are not in violation of the law.
      • Invoices showing that the music is on order or backorder must show that the order was placed within a reasonable time to allow for instruction and of sufficient quantity so that no more than three (3) students would be sharing a copy.
      • Information on copyright law may be viewed at www.copyright.gov.
      • Violation of this rule may result in disqualification from the event.

SECTION 4.4. - LITERATURE 

1.Number of pieces to be performed

    • Choruses (19 or more singers) - a minimum of three selections
    • Soloists, duets, trios, all ensembles (4-18 singers) - a minimum of two selections
    • The program may include as many numbers as time allows, but must include the defined minimums
    • Invitational CPAs held in the first semester may limit the number of required selections to two.
    • In the event of unusual loss of instructional time due to winter weather, the number of selections required may be reduced to two.
      • To reduce the number of selections, the region chairman shall first petition the board of directors for permission to hold the vote. Upon receiving board approval, the majority vote of the region’s directors shall prevail.
    • Male and female or mixed choruses in which the majority of the members are also members of another performing group at the CPA are required to perform two selections only.
      • NOTE: The intent of this provision is to encourage participation by allowing directors to combine students from separate choirs to form additional chorus

2. A Cappella Requirement

    • Senior High (including large ensembles) - at least one number must be a cappella
      • Ensembles which enter the CPA as swing choirs, jazz choirs, or other pop ensembles are not bound by the a cappella requirement
    • Junior High/Middle School (Upper two grades) - at least one number must be a cappella
    • Seventh Grade Groups - no a cappella requirement
    • A cappella is defined as a selection having no pitched accompaniment.

3. List Requirement

Each group will be required to perform one selection from the proper grade level or above, from the Arkansas Approved List, or from the current UIL (Texas) Prescribed Music List (PML) which may be accessed through a link on the ArkCDA website. Minimum grade level requirements are;

    • Senior High (VM1-VM2 Majority) - Grade 1
    • Senior High (VM2-VM3 Majority) - Grade 2
    • Senior High (VM3-VM4 Majority) - Grade 3
    • Junior High (All Classifications) - Grade 1
    • Ensembles (All Classifications) - Any selection from the PML or approved
    • Barbershop, Sweet Adeline, and swing or jazz type choirs are not bound by this requirement.

4. Approval Process

    • Selections which are not on the PML may be used to serve as the required number, provided they are approved for such by the state junior or senior section chairman, whichever is appropriate.
      • A copy of the approval letter must be submitted with the CPA entry form.
      • Approval will apply only to the specific edition and voicing.
      • Once a piece is approved it will be added to the list of approved titles maintained by the ArkCDA and published on the web site. Further approval will not be necessary.
    • Directors who submit music for approval must do so no later than February 1st and should include a self-addressed, stamped envelope with the request.
      • The section chair is under no obligation to return music for which postage and container are not provided.
      • Faxed music will not be accepted.
      • Directors who wish to change their approved selection between CPA and State Festival may select a title already on an approved list or must submit a title to the senior section chair for approval no later than 5:00 p.m. on the deadline for state festival entry. (2014)

5.Approval Rubric for CPA Literature

Approval Level
1 (VMI & VMII majority & Jr. High)
2 – VMII & VMIII majority
3 – VMIII & VMIV majority
4 (Upper Level Choruses)
               
Meter Common meters or 6/8; Typically no meter changes   May include compound meter- 6/8, 9/8, 12/8;May have meter change   May involve meter change, compound meters, complex meters   May involve meter change, polymeter, compound meters, complex meters
               
Rhythm Including mainly simple rhythmic patterns.  May include some dotted quarters, eighth notes, some syncopation/ties across bar lines.   Including dotted rhythms, eighth and sixteenth note patterns, triplets. May include syncopation.   May include more complex rhythms, syncopation   May include complex rhythms, polyrhythms
               
Texture Mainly homophonic.  May include some polyphony.   Homophonic and/or polyphonic   Polyphonic and/or homophonic   Polyphonic and/or homophonic
               
Harmony/Melody Common chord progressions prominent, major or minor tonality. Mainly diatonic; stepwise melodies with few skips/simple jumps   May include secondary dominants, suspensions. Simple chromatic alterations, logical voice leadings.   Harmonies more complex, more dissonance. Some modulations straying from the tonal center; More melodic skips, accidentals, melismatic passages.   Complex Harmonies- color chords, quicker harmonic rhythm, modulations straying from the tonal center. Uncommon chord progressions. More chromatic movement. Melodies may be more disjunct.
               
Voicing Unison, two-part, three-part, four-part   Two, three, four part or above   Three, four-part or above. Broader voice ranges.   Four-part or above, mulitple divisi, double chorus
       
Additional Requirements: Text should be CPA appropriate, i.e. of educational value, having aesthetic value or historical significance.  Can be in English or foreign language.    Form/Style may include: through composed, strophic, AB, ABA, Rounds, Chorales, Folk songs, Spirituals, Historical or Contemporary standards, Madrigals, Motets, Anthems, etc.  May not include pop styles.

6. Selecting Appropriate CPA Literature

    • Certain types of music are inappropriate for CPA use.
    • Others may be appropriate depending on the group’s title or classification.
      • “Pop” music is quite appropriate for a group entered as a jazz or swing choir, yet would not be deemed as such for a concert or mixed choir.
    • It is recommended that directors choose contrasting music to demonstrate the versatility of the group.
    • In most cases, the judges will comment when questionable music is used.
    • Specific voicings are not required for any group. However, the full program must involve all singers in each selection. (EXAMPLE; A mixed choir may not program a selection in which the male voices do not sing.)

7. Repeating a Selection/All Region and State Music

    No performing group shall repeat a selection at CPA as follows;

    • Senior High - Two CPA's must intervene before a selection may be repeated
    • Junior High/Middle School - One CPA must intervene before a selection may be repeated
    • A selection may be performed at both region CPA and state festival in same school year
    • No school shall be allowed to perform an all state or all region selection, junior high or senior high, including sight-reading music until two years after its use at those clinics.
    • o For example, music used in an ArkCDA sponsored clinic during the 2013-14 school year may not be performed at an ArkCDA sponsored CPA until the
    • 2015-16 school year. This applies to all voicings and editions of the piece.
    • No school will be allowed to perform music with an ensemble which is also being performed by another ensemble or large group from the same school, at the same CPA.
    • An ensemble shall not be allowed to perform literature that was performed by another group from the same school for a period of one year, except that the same selections may be performed by the same ensemble at both region and state levels in the same year.
    • Soloists from the same school may not perform the same selections in the same voice classification

8. Memorization Requirements

    • Choral groups and ensembles may read from a score without penalty
    • Soloists, duets, and trios will perform music from memory

9. Sight Reading Requirements

All students participating in an ArkCDA sponsored region CPA (not state) shall be required to sight read as a member of at least one performing group.

    • Students from separate performing groups may not be combined for the purpose of sight reading.
      • NOTE: To qualify for the sweepstakes trophy each performing group must sight read as a separate entity.
      • No student or director will be allowed to read the same selection with more than one group.
    • Sight reading may be performed for comments only and no rating, only when the concert performance is for comments only.
    • The definition of division scores for sight reading shall be the same as that used for concert division scores, with the exception that the IIR is absorbed into Division II.
    • Sight reading will be scheduled immediately following the group’s concert performance.
    • Single copies of the music to be used will be furnished by the ArkCDA.
    • Choirs are allowed to read one voice part less than their concert literature voice parts as follows;
      • SSA may read SA
      • TTB may read TB
      • SATB may read SAB
      • EXCEPTIONS – a 2-part choir may not lower to unison except for beginning junior high choirs; an SAB choir must read SAB.
    • Music requirements for sight reading are;

Junior High

Enrollment

Voicings

Level 1
7th and 8th Grade (Beginning Choirs)
Unison (2)

Level 2

 

8th and 9th Grade (Second groups of the same voicing may read the same voicing of the Level 1 senior high music, which is based on the same rubric)
SA (2), TB (2), SAB, SATB (2014)
Level 3
Optional for Advanced Groups
SA, SSA, TB, TTB, SAB, SATB
   

Senior High

Enrollment

Voicings

Level 1
Majority VM1 or VM2
SA, TB, SAB, SATB
Level 2
Majority VM2 or VM3
SA, TB, SSA, TTB, SAB, SATB
Level 3
Majority VM3 or VM4
SSA, TTB, SAB, SATB (A & B)
Level 4
Optional for Advanced Groups
SATB

10. Sight Reading Rubric

    • Junior High/Middle School High
      • Level 1 (Beginning Groups 7th and/or 8th Grade only)
        • Unison
        • Melodies will be in a major key in 4/4 time
        • movement will be stepwise with occasional 3rds within the tonic triad, ascending or descending.
        • Rhythms will include quarter, half and whole notes.
      • Level 2
        • Voicings include; Unison, TB, SA, SAB or SATB Choirs
        • Songs will be in a major key and in 4/4 time.
        • Parts may include some unison passages and may move stepwise as well as use intervals of 3rds, 4ths and 5ths within the tonic triad.
        • Rhythms will include notes listed in the previous category plus eighth and dotted half notes, quarter and half rests. There will be no syncopation used.
      • Level 3
        • Voicings include;TB, TTB, SA, SSA , SAB, or SATB Choirs
        • Songs will be in a major key and may be in 3/4 or 4/4 time.
        • Parts may include some unison passages may move stepwise as well as use intervals of 3rds, 4ths, 5ths, 6ths or octaves.
        • There may be accidentals which are approached stepwise.
        • Rhythms will include the notes listed in the previous categories and may also include the dotted quarter note and the whole rest.
    • Senior High
      • Level 1
        • Voicings include; TB, SA, SAB , SATB Choirs
        • Songs will be in a major key in 4/4 time.
        • Parts may have some unison passages and may move stepwise and include intervals of 3rds, 4ths & 5ths.
        • Rhythms will include the following notes and rests: whole, half, quarter, eighth and dotted half notes; quarter and half rests.
        • There will be no syncopation used.
      • Level 2
        • Voicings include; TB, TTB, SA, SSA, SAB, SATB Choirs
        • Songs will be in a major key and may be in 3/4 or 4/4 time.
        • Parts may have some unison passages and may move stepwise and include intervals of 3rds, 4ths & 5ths, 6ths or octaves.
        • There may be some accidentals which are approached stepwise.
        • Rhythms will include the notes and rests listed in Level 1 with the addition of the dotted quarter note and the whole rest.
      • Level 3
        • Voicings include; SSA, TTB, SATB (A & B) Choirs
          • SATB-B will only be used if a school has two level 3 SATB choirs
        • Songs may be in a major or minor key in 3/4, 4/4, or 6/8 time.
        • Parts may move stepwise or include intervals listed in Levels 1 & 2 with the addition of the interval of a seventh.
        • Four to three suspensions may be used as well as accidentals approached stepwise.
        • Rhythms maybe syncopated and include notes from Levels 1 & 2.
      • Level 4
        • Voicings include; SATB Choirs
        • Songs may be in any time signature and include any notes, rests and intervals listed in Levels 1 through 3.
        • Songs will be more rhythmically complex and will include accidentals and may be harmonically dissonant.

11. Sight Reading Process Overview

1. Director reads rules and signs statement
2. Music is distributed
3. Three minute study period
4. Initial performance (keyboard may accompany)
5. One minute study period
6. Final performance (must be a cappella)

CPA Sight Reading Rules:

1. Prior to the music being distributed, the director must sign a statement indicating that he/she has read and understands the rules and procedures of sight reading for CPA. Failure to sign the statement will result in the group being disqualified. If the director brings more than one group to CPA, he/she is required to sign the statement for the first group only.

2. The director will be allowed to preview the music as it is being distributed to the students and as rules are announced. After the music is distributed, the judge will signal the three minute study period to begin.

3. The following rules apply to both the three minute and the one minute study periods. The group may use both study periods in any manner with the following exceptions;

  • At no time may the director sing pitches or patterns
  • At no time may individual singers teach the music in a rote fashion
  • At no time may the director or student leader demonstrate rhythmic patterns in any manner.

During the three minute study period, the keyboard may be used once upon the request of the director to establish key or to give beginning pitches. Note: The director may show hand signs to assist with difficult intervals so long as they are not given in the rhythmic pattern of the sight reading exercise.

4. The following rules apply to both the initial and final performances;

a. At the end of the study periods, the pitches or chords may again be given using the keyboard.
b. The group will be required to perform the selection straight through on numbers, solfege, or neutral syllables.

At no time during either reading may directors or student leaders demonstrate pitch or rhythm patterns in any manner.
Note: The director may keep an audible beat by tapping, clapping or snapping during the performance. Directors may not vocalize the beat.
Note: The director may call out measure numbers if the students get “lost” during the reading. Directors may not call out every measure.

5. Use of the keyboard: The keyboard may be used only once during the study periods to establish the key, or to give initial pitches.

The keyboard may be used to accompany the choir during the initial performance.

6. The final performance will be a cappella.

Penalties:
1. Directors who verbally count the beat will be given one warning by the judge. If the director continues to verbally count the beat, the sight reading score will be lowered one division.

2. Directors who call out every measure number or who in the opinion of the judge calls out measure numbers excessively will be given one warning. If the director continues excessively calling out measure numbers, the sight reading score will be lowered one division.

3. Any obvious melodic or rhythmic contribution by the director or student leader in a rote fashion will result in lowering the over-all score by one rating.

 


SECTION 4.5. - COMPOSITE RATINGS/DESCRIPTORS

1. Composite ratings shall be determined in the following manner;

  Composite Rating
I
IIR
II
III
IV
V
                           
  Individual Rating
I I I
I IIR IIR
I II II
I III III
I IV IV
I V V
     
I I IIR
I IIR II
I II III
I III IV
I IV V
II V V
     
I I II
I IIR III
I II IV
I III V
IIR IV IV
III V V
     
I I III
I IIR IV
I II V
IIR III III
IIR IV V
IV V V
     
I I IV
I IIR V
IIR II II
II III III
II IV IV
V V V
     
I I V
IIR IIR IIR
II II II
II III IV
II IV V
     
IIR IIR II
II IIR III
II III V
III IV IV
     
IIR IIR III
II II III
III III III
III IV V
     
IIR IIR IV
II II IV
III III IV
IV IV IV
     
IIR IIR V
II II V
III III V
IV IV V

 

2. DIVISION I - SUPERIOR (90-100) - This division represents the finest possible performance for the event and the class of participants being adjudicated; worthy of the distinction of being recognized as among the very best.

3. DIVISION IIR- EXCELLENT/RECOMMENDED (86-89) - An outstanding performance but one with sufficient defects to prevent awarding the highest score. This is the lowest score a group can receive and be allowed to proceed to an advanced competition (state or honors). This rating applies only at the region level. At the state festival it is absorbed into Division II.

4. DIVISION II – EXCELLENT (80-85) Reflects a performance with strengths but yet with readily observable defects. A group in this division usually demonstrates evidence of sound fundamental training, yet the performance lacks the finesse and polish of a Division I or IIR rating. Judges should be able to comment easily on such performances since weaknesses are apparent. Comments should be focused on a particular problem and suggestions for improvement.

5. DIVISION III - GOOD (70-79) - This rating reflects accomplishment and potential, but a performance lacking in one or more essential qualities. The score indicates weaknesses in certain areas of fundamentals as indicated on the judges sheet. The performance may show certain fine qualities and judges comments should include suggestions for general improvement in those fundamental weaknesses which are revealed through the performance.

6. DIVISION IV - FAIR (60-69) - This rating reflects a performance with obvious weaknesses. These may reflect limited rehearsal time or lack of vocal balance. The performance is usually weak and uncertain, and contains numerous errors. With this score, a judge may not point out specific performance errors, but comments should be aimed at suggestions for general improvement as allowed on the adjudication sheet.

7. DIVISION V - POOR (0-59) - This rating reflects a performance with serious flaws throughout. The director should perhaps re-evaluate his or her methods and techniques. This rating is rarely assigned by even the most critical of judges. It indicates an almost complete lack of understanding and/or preparedness. In assigning this score, judges must use extreme tact in making comments. Any positive aspects of the performance, however minor, should be highlighted by the judge. Remarks should be honest but never sarcastic. Comments should offer suggestions for improvement and encouragement for the singers.


SECTION 4.6. - GENERAL PROVISIONS

  1. The use of recorded accompaniments at ArkCDA CPAs is allowed only in extreme circumstances and requires approval of the region chair.
    • This rule is not applicable to show choirs or to solos
  2. The CPA chairman shall prepare a CPA program which lists the performing groups and their selections.
    • This program shall be kept on file for a period of five years and shall be made available to directors who wish to refer to it.
  3. Under no circumstances shall a group be allowed to use the performance area for warm up or rehearsal on the day of their adjudication.
    • Provided it does not exceed the given time limits, a group may briefly vocalize onstage for the purpose of hearing the acoustics.
  4. Following consultation with the region chair, the CPA chairman shall have the authority to make emergency decisions regarding the CPA as may become necessary.

SECTION 4.7. - VIOLATIONS AND PENALTIES

1. The following eight violations shall result in disqualification from the CPA;

    • Any chorus, ensemble, or soloist performing in an incorrect classification or performing group definition.
    • Permitting an ineligible student to perform at the CPA.
    • Repeating a selection at CPA prior to the proper elapsed time period.
    • Illegal use of copyrighted music.
    • Performance of an all region/state piece prior to the proper elapsed time period.
    • Use of the performance area for warm up or rehearsal on the day of performance.
    • Failure to perform a required selection in accordance with rule 4.4.3.or 4.4.4.
    • Illegally combining students from two or more performing groups in the sight reading room.
      • Disqualification shall apply only to the group in which the violation occurred.

2. Violation of the following regulations by any performing group will result in the lowering of that group’s rating by one division;

    • Failure to submit numbered scores to adjudicators.
    • Failure to meet the minimum a cappella requirements.
    • Failure to meet memorization requirements.

3. Failure to participate in the sight reading portion of the region CPAs (if required) will result in the withholding of a group’s concert ratings.

4. In the event a group or school is disqualified from a CPA, or has its rating lowered, the CPA chairman shall follow the procedure for due process as given in rule 2.7 (Due Process) of the bylaws. Scores, adjudication sheets, and recordings will be withheld pending final action.

5. Any group which, for any reason, fails to meet its scheduled performance time, may be rescheduled at the end of the adjudication day at the discretion of the CPA chair.

6. Any group that exceeds its allotted performance time shall be charged for an additional performance slot of equal value.


SECTION 4.8 - AWARDS AND FEES 

1. All awards presented at CPA’s sponsored by the ArkCDA shall be purchased from the supplier selected by the ArkCDA.

    • The ArkCDA shall establish a bid system whereby a minimum of three firms are asked to submit bids on awards.
    • Awarding the contract for the awards shall be the responsibility of the board of directors.
    • Current award is a plaque for each composite Division I rating.

2. Groups which receive composite Division I ratings at the region level in both concert and sight reading, and at the state level, shall be awarded a sweepstakes award by the association.

    • Individual schools may purchase the award from the designated supplier.

3. Best in Class designations will be named in each classification (1A-7A) at the state festival for the following;

    • Choruses (19 singers and up);
      • Mixed Chorus (Medium & Large)
      • Male Chorus (Medium & Large)
      • Female Chorus (Medium & Large)
      • Overall Chorus (Medium & Large)
    • Ensembles (Small & Large) (2014);
      • Mixed Ensemble
      • Male Ensemble
      • Female Ensemble
      • Overall Ensemble
    • Only groups which receive a composite Division I rating are eligible for Best in Class designation.
      • If no group receives a composite Division I rating in a classification or category there will be no designation in that classification and category.
    • The Best in Class recipients will be determined by adding the three Arabic scores on the adjudication sheets.
      • In the event of a tie the recipient will be selected by the judges. Consideration will be given using the following order;
        • by comparing the division (Roman numeral) scores
        • by comparing the Arabic scores
        • by comparing literature
    • Best in Class recipients will be recognized on the website and may add that designation to their state and/or Sweepstakes plaques.

SECTION 4.9. - ADJUDICATORS 

1. Adjudicator Certification Program - The ArkCDA shall develop and sponsor an adjudicator certification program.

  • Training will be developed and conducted by the president, junior and senior section chairs, and executive director
  • Training sessions will be offered multiple times during the year, as candidates are available.
  • A candidate to become a certified adjusicator shall meet the following criteria;
    • a minimum of five (5) years total teaching experience
    • composite Division I Superior ratings with primary group (multiple groups not allowed) in at least three of the past five years
    • submission of the application form (available on the website) and required supporting materials
    • successful completion of the required training session
  • Certification shall be determined by the president, junior snd senior section chairs, and executive director.
  • A Certified Adjudicator must go through “re-calibration” every five years.
  • A list of certified ajudicators shall be maintained on the website.
  • Adjudicators residing out of state may be counted as certified judges provided they hold current certification in the state in which they reside.
  • Certified judges who are still active in the field may retain their certification for a period of 5 years after retirement. (2014)

2. Directors will have an opportunity to evaluate adjudicators following each cpa/festival using an online evaluation form.

  • Directors who submit negative evaluations will be required to submit all three concert adjudication sheets and recording or the sight reading adjudication sheet (whichever is appropriate) postmarked no later than five (5) business days following the event.
  • At the discretion of the president and junior and senior section chairs, adjudicators receiving negative evaluations may be required to attend the adjudicator training session for re-certification.

3. Adjudicators shall be employed by the ArkCDA executive director, in communication with the president, junior and senior section, and the individual region chair.

    • The executive director shall arrange for the services of the judges, notifying them of the time, place, and location of the event.
    • Adjudicators must be selected on the following criteria;
      • Must reside outside the choral region in which he or she will judge.
        • Exceptions are allowed only for solo, duet, and trio judges.
      • May not judge in the same region CPA or state festival more than two successive years.
      • May not judge at both region and state in the same year.
      • Must be impartial, dignified, constructive, courteous, and above all, professional in making comments.
      • Should demonstrate clear evidence of being successful in the area in which he or she will judge.
      • Where possible, panels of three judges should include at least two members who actually work with the age level being judged.
      • Effective with the 2010 CPA cycle at least one of the four judges must be certified.
      • Effective with the 2011 CPA cycle at least two of the four judges must be certified.
      • Effective with the 2012 CPA cycle at least three of the four judges must be certified.
      • Until the 2012 CPA cycle the certified judges must all be in the performance room.

3. The CPA chairman will call the following points to the attention of the judges prior to each CPA;

    • Use comments as well as letters on each sheet.
      • No provisions are made for plus or minus scores
    • Along with the Roman numeral score, judges will write the corresponding word description of the rating given. EXAMPLE: II - EXCELLENT, and circle the arabic number score.
    • Judges should not interfere with nor assume the duties of the room chairman or timekeeper.
    • When less than a Division I rating is given, judges must explain on the sheet, what must be done to improve the performance.
    • Judges are not bound by any further instructions not represented herein.
    • Any violation of the regulations contained in this manual should be reported to the CPA chairman.
    • An adjudicator shall not attempt to recruit any student who is participating in any CPA in which he or she is serving as an adjudicator.
    • Each adjudicator should arrive at the CPA site at least thirty minutes prior to the first performance, for a pre-CPA orientation meeting with the CPA chairman.
    • It is the adjudicators responsibility to call to the attention of the CPA chairman, any violations as contained in section six.
    • Judges are not allowed to confer in reaching a decision with regards to ratings.
    • Adjudicators shall not criticize any group for its choice of concert attire.
    • Adjudicators should report any act of discourtesy to the CPA chairman.
    • The lowest rating a senior high group may receive at the region level, and be certified for the state festival is a Division IIR .
    • Choruses and ensembles (not soloists, duets or trios) may read from a score without penalty.
    • Duplicated music may only be used provided that the copies do not violate the U.S. copyright law. In cases where copies are used, directors must indicate on each score, why the copy is necessary and is not in violation of the law.
    • Directors must furnish each judge with a conductor ’s score with measures numbered. 

SECTION 4.10. - ADDITIONAL CPAS AND CLINICS

1. Regions are encouraged to organize and operate other types of clinics or festivals, including, but not limited to;

    • male chorus
    • female chorus
    • invitational
    • ensemble

2. All such events must conform to ArkCDA rules and regulations and must be sanctioned by the Arkansas Activities Association.