ArkCDA Minutes

August 2, 2006

 

     The August meeting of the South East Arkansas Choral Directors Association was held August 2, 2006 at the Austin Hotel, Hot Springs, AR.  President Rodney Ford called the meeting to order.  New members were introduced to the group.  Twenty three directors were present.  The reading of the minutes was waived.  Our treasurer reported a balance of $9786.27.

     Our next meeting will be held Tuesday, Aug. 29th at the Monticello Country Club.  Rodney will email everyone directions. 

     Rodney reported on changes from the ArkCDA Executive Board:

1)     There is a new way to register schools.  Now EVERYTHING is on the website.  Register on the website, then print out the form for your principals signature and fee payment.  If you teach Jr. and Sr. High both, you need to do it twice.(?)  All registrations are due Oct. 1st.  Mail to Tom Street.

2)     Eligibility forms with student names and the signed AAA form must be post-marked by Oct. 1st and mailed to Tom Street.

3)     Register for All-Region Try-outs and CPA on the website---go to Forms, then registration.  After that you have three choices:  registration, CPA, All-Region tryouts. 

     Tom Street came to address the group saying:

1)     Everyone needs to get on the SE Region mailing list.  You can have two mailing addresses on the list, i.e. school email and home email---you just have to register from the computer you want the email to come to. 

2)     All registrations are now on the ArkCDA website.  The old program, My ArkCDA, is obsolete.  Delete it from your computer and throw away your copy of the CD. 

3)     Eveyone should visit the ArkCDA website about once a day for new information. 

Judy Warner asked how to register her 9th graders for Jr. High All-Region when they are technically part of Sheridan High School?  Tom ways to pay one fee, but register them as a 9th grade school and a 10-12 school under two different names (9th grade Academy and Sheridan High School).

      Rodney reported that during the year Tom wants a handbook of how we handle our region events (tryouts, CPA, etc.,) so he will know what fees are paid, who is event manager, how are the duties split up, etc.

      Also, members will vote for the Arkansas State Director of the Year on line rather than at the All-State Meetings.

     Three issues will be brought to a vote :  1)  to change the classification system for CPA required levels of music:  1A, 2A, 3A will sing grade 1, 4A-grade 2, 5A, 6A, 7A will sing grade 3;  2)  Delete the word “treasurer” from the by-laws, constitution, etc. since Tom Street will now be our association’s Chief Financial Officer;  3)  Events are to be administered by trained personnel only.  Such personnel from each region will be required to attend workshops covering the procedures and rules for each event.

      We will send the names of our All-Region Clinicians to Tom and he will contact them for our music lists.

     There will be a vote to add to the constitution that no one will be allowed to use photocopied music at All-Region or All-State tryouts.  If you use photocopied music you will be disqualified. 

    It is being discussed to either realign our regions, or add another region because the central and NW regions are too big.  A committee has been appointed to make a proposal. 

     The following 2007 All-State Clinicians were announced:  Gary Wilson, female; Jeff Johnson, male; Stan McGill, mixed.  The Clinicians that were not able to perform last year due to inclement weather have been re-invited for All-State in 2009.

     The State CPA chair is looking at holding the event for three days, but all in one room.  The also will award “Best In Class” certificates in each level (ex. Top scoring 1A Female Chorus, top scoring 3A Mixed Chorus, etc.)

     There will be trial version of a Arkansas State Solo and Ensemble contest, grades 9-12, on April 21st at Arkansas Tech.  There will be no pre-requisite.  Ensembles 12 or less?  11 or less?

     Honors festival is still in limbo.  No one has volunteered to be chairperson or to host the event.  The date must be approved by the AAA.

    There was a discussion of the sight-reading difficulty and length of the pieces at CPA, and which groups can be considered beginning groups.

    There are too many region CPA’s on the same date.  The state board is looking at assigning dates so the CPAs would be evenly divided between the last weekend in Feb. and the first weekend in March.

     The meeting was closed in due form by the president.  

                                                                        Susan Buckner, Region Secretary